Organise Hundreds of Tools So You Can Find One

Folders, Lists, and Categories are the three main ways to organize your assets in Asset Giant. Understanding the purpose of each one is key to building a clean and easy-to-manage inventory.

Folders

• What they are: A digital filing cabinet for your assets.
• Key Rule: An asset can only be in one folder at a time, just like a physical file can only be in one drawer.
• When to use them: Use Folders for the primary, permanent location or grouping of an asset. Think of it as the asset’s “home” department.
• Example: A film/media company might create a “Lighting” folder and a “Grip & Stands” folder. A specific LED panel would live in the “Lighting” folder.

Categories & Manufacturers

• What they are: Descriptive tags that define what an asset is.
• Key Rule: An asset can have one Manufacturer and be in one Category (and one Sub-category).
• When to use them: Use these to classify your items for filtering and searching. The AI uses these heavily to identify your equipment.
• Example: An LED panel might have “Aputure” as its Manufacturer and “LED Panels” as its Category. This lets you quickly find all your LED panels, or everything made by Aputure.

Lists

• What they are: Flexible, temporary collections of assets for a specific purpose.
• Key Rule: An asset can be in many lists at the same time.
• When to use them: Use Lists for short-term tasks, jobs, or collections. They are perfect for grouping items that need to go to a specific shoot, event, or job site, creating a checklist for a kit, or creating a manifest for a vehicle.
• Example: You could create a list called “Riverside Studio shoot” and add the LED panel, a light stand, and a couple of sandbags to it. The panel is still in the “Lighting” folder, but it’s also on this temporary shoot list.

In Summary: