Your register moves across as a spreadsheet. Asset Panda produces one as a report; Asset Giant reads it, matches your columns and creates every asset — and on any paid plan we will do that part for you.
Step 1: Build the export in Asset Panda
Asset Panda’s export is a report, so you choose what goes in it. That is the one thing to get right: include your asset name field, and anything you would not want to retype.
Asset Panda’s own help gives these steps:
- “Select Reports” — or go via “Tools, and then selecting Reports“.
- Click the “Add new” report button in the top right corner.
- “Fill out all of the information required/needed to create your report but, make sure you select either CSV or Excel for the Output.”
- “Click Save once your report is either created or updated.”
To re-use a report you already have, open it, “click Edit and then make sure the Output is either CSV or Excel.”
Either output works here — Asset Giant reads .csv and .xlsx directly.
Include at least these: the field you use as the item’s name, plus asset tag or reference, manufacturer or brand, model, serial number, category or group, location or site, purchase cost, purchase date, quantity, and any of your own custom fields you rely on. Assignment and custody columns — who has it, when it is due back — are worth having too.
Checked on Asset Panda’s own help site, September 2026.
Step 2: Bring the file into Asset Giant
Open Settings then Import, drop the file on the upload box, and follow the four steps. Nothing is saved until you have seen the preview. Full detail: Importing Your Existing Spreadsheet.
Which column becomes which Asset Giant field
Because the report is yours, the headings are yours. The matching step shows a couple of real values from each column so you can see what is in it, and it recognises the common spellings on its own:
| Your column heading | Becomes in Asset Giant |
|---|---|
| Name, Item, Description, Asset, Equipment, Device, Product | Asset Name — the only column you must map |
| Asset Tag, Tag, Reference, Ref | Asset ID (used to recognise items you already hold, never written over) |
| Make, Brand, Manufacturer, Mfr | Manufacturer |
| Model, Model No | Model Number |
| Serial, Serial No, SN | Serial Number |
| Category, Group, Class, Classification | Category |
| Location, Site, Room, Building, Area | Location |
| Cost, Price, Value, Purchase Cost | Purchase Price |
| Purchased, Purchase Date, Acquired, Date Acquired | Purchase Date |
| Warranty, Warranty Expiry, Expires | Warranty Expiration |
| Qty, Quantity, Count | Quantity |
| Vendor, Supplier, Supplied By | Supplier |
| Notes, Comments, Remarks | Notes |
| Checked Out To, Out With, Borrower, Signed Out To | Checked Out To |
| Due Back, Return By, Expected Return | Due Back |
| Anything else you rely on | A custom field — create it from the spare column on the matching step |
Anything the importer does not recognise is left blank for you to set, because a wrong guess is worse than no guess.
Check the date order. The matching step shows a green box saying whether it is reading your dates day-first or month-first, with a worked example from your own file, and one click switches it. Dates written as 2026-01-31 work either way.
What does not come across
- Photographs and attached documents. The importer reads a spreadsheet. Get them here afterwards: upload the pictures you hold (Uploading and Managing Asset Photos), photograph the item and let the AI fill in the make, model and specifications, or send us the folder and we will attach the lot for you. Manuals and certificates live on the asset as files: Keep Receipts, Manuals and Certificates with the Asset.
- Action and audit history. Historic movements stay in Asset Panda. Current custody comes across through Checked Out To and Due Back, the export can be attached to an asset as a document so it stays searchable, and Asset Giant keeps its own history from the day you import: See Who Changed an Asset, and When.
- Depreciation schedules, contracts and insurance records. Asset Giant does not hold these as separate records, so bring the part you act on — the date and the number. Purchase price, supplier and purchase date come straight across; put a renewal, service or warranty date in a date custom field and set a reminder on it, and you get an email before it passes (included on every paid plan): Getting Alerts Before a Date Passes. Our side-by-side comparison with Asset Panda sets out where they do more than we do.
- Asset Panda’s asset IDs, as Asset IDs. Asset Giant generates its own from Settings → Preferences, for example TOOL-000001. Map the old reference so it can recognise items you already hold, and keep it in a custom field if your team knows things by it.
- Anything past your plan’s limits. The preview says how many rows will not fit before anything is written, and if you are near the line we will tell you which plan takes your list: What Happens When You Reach Your Asset Limit.
Anything on that list, we will sort out with you. On any paid plan our team does the manual part at no charge — photos, documents, the custom fields and reminders that replace an Asset Panda field, and the columns with no obvious home. Send us the export and tell us what you need to keep: How to Get Help and Support.
If it goes wrong, undo it
Every import can be undone for 7 days from Settings → Import. Created assets are deleted, changed assets are put back, and anything edited since is left alone and named in the result.
Would you rather we just did it?
On any paid plan, importing your spreadsheet is included. Send us the export — assets, locations, categories and clients — and we will load it by hand at no charge. Get in touch through How to Get Help and Support.