Book your gear to shoots on a calendar and the days of two crews fighting over one camera body are gone. The system stops the double-booking before it happens.
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Two shoots, one cinema camera, Monday morning
Nothing kills a Monday like two crews calling time on the same kit. Someone improvises with the wrong body, someone's shoot slips, and a camera you definitely own somehow isn't where it needs to be. The problem was never the gear — it was that nobody could see who'd already claimed it.
Book to a shoot, and clashes are blocked
The calendar lets you book any asset to a project, client or location for a set period. If a piece of kit is already out, the system won't let you double-book it — the clash is blocked before it can wreck someone's shoot day. And because it understands quantities, where you genuinely have more than one of something it books from the pool and only stops you when you actually run out.
What it doesn't do is leave you stuck. It names the shoot that's already got the body, then offers to find the next window the whole kit is free, book just the pieces that are available, or suggest a similar body that isn't out. On a job where the answer is usually "then we'll take the other one", that's the difference between a five-second decision and a phone call. See the Asset Booking Calendar and Quantities & Consumables.
Book a whole kit in one go
You rarely send out a single item. Group your gear into kits — a broadcast camera kit, a drone filming kit, a studio lighting kit — and book the lot in one action instead of ticking off forty items: open the list and hit Create booking. It's the same one button whether you're reserving a single prime lens or the entire lighting package. When it's time to load, the QR checklist lets the crew scan everything into the shoot at call time and back into the van at wrap, so what's booked is what's actually on the truck. This builds on Lists & Kits and Digital Checklists.
Plans change — drag, drop, done
Shoots move; clients shift dates. When they do, you don't unpick anything: just drag and drop the booking to its new slot. Move the whole kit in one go, or nudge a single piece of gear to a different week. Rescheduling takes seconds, and everyone's view updates with it.
See what's free, at a glance
Planning ahead? You can see what's available in any period without ringing round — "Have I got a broadcast camera kit free in the second week of July?" The calendar answers instantly, so you can take the booking with confidence instead of crossing your fingers.
Or just ask the assistant
You can also simply ask: "When is the drone filming kit next available?" or "Do any cameras need repair before we start the Nike commercial shoot?" The AI Inventory Assistant reads your bookings and your records and answers in plain English.
Where it should be vs where it is
Bookings tell you where everything is supposed to be; scanning tells you where it actually is. Put the two together and you can spot the gap immediately — the kit that's booked to a location but never left base — and fix it before it becomes a wasted call time. Sync your shoot dates to your own diary with Calendar Feeds & Reminders.
Ready to take the guesswork out of scheduling?
The Free Forever plan lets you start booking today — no credit card, no setup headache.
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