Site managers, clients and inspectors all ask the same question about a piece of kit: is it in date, and where is the paperwork? An Asset Giant public asset page answers it in one scan. The person holding the phone needs no account, no app and no password — they point a camera at the sticker already on the item and read the details you have chosen to show.
Because the sticker points at the asset record rather than at a file, a new certificate never needs a new label. Record the test in Asset Giant and the page is already showing the new one.
What you need
- An asset that is saved, with a QR sticker assigned to it
- Permission to manage settings for your company
- A plan that includes public QR pages
What you can show, and what is never shown
You pick from a fixed list. Nothing outside it can ever appear on the page, whatever is stored on the asset:
| You can choose to show | Never shown |
|---|---|
| Name, photo, asset ID, type, category | Prices, cost and purchase details |
| Make, model, current location | Notes of any kind |
| Any of your own custom fields | Who has the item, and check-in/check-out |
| Inspection and testing results | History and activity |
| The latest certificate | Bookings, and anybody’s email address |
| Your company’s phone number and email |
Turning the page on
- Open the asset and find the QR Code card.
- Tick Create public asset page.
- That is the page live. Two controls appear next to the tick-box.
View public page shows you the page exactly as someone scanning the sticker sees it, with a dark bar across the top reminding you that you are looking at the public view and a Close preview button to come back. You stay signed in the whole time.
Copy link copies the plain web address, which is the one to send to a client or paste into an email.
Choosing what the page shows
Under the tick-box, open What the page shows. It starts folded away because most people set it once and never open it again.
Every company has its own defaults, set in Settings → QR Codes, and every asset starts out following them — the heading says *(company defaults)* while it does. Change anything here and that asset keeps its own choices from then on; the heading changes to say so. Reset to company defaults puts it back to following the company.
Tick the fields you want, then press Save what the page shows.
The contact number
Tick Company contact details and the page carries a Call button, so whoever is standing in front of the item can reach you with one tap.
The box underneath it sets the number for this item. Leave it empty and the item uses your company number, set in Settings → QR Codes; type one in and only this item uses it. Useful when a machine is on long-term hire, or when one site has its own number.
Inspection and testing
Each testing job the asset carries gets its own section, and you choose:
- Most recent entry only, or all entries — a single current result, or the whole run of them.
- Which details to show: the date it was done, the outcome, who performed it, when it is next due, and an in date / overdue badge.
A job you have ticked appears even when nothing has been recorded against it yet, with its details blank. A reader can then see that the check belongs on this item and ask you about it, rather than being left to assume it was never needed.
The badge is the part most readers look for. It reads *In date until 14 March 2027* in green, or *Overdue since 22 April 2026* in red with a plain warning that the certificate may no longer be valid. On a distribution board or a generator that badge matters more than the document itself.
The certificate
Three choices for the whole page:
- Do not show the certificate — the results appear, the document does not.
- Show a download link — a button that saves the file.
- Display it, open by default — the document appears on the page, with a full-screen link beside it.
A certificate is only ever reached through the asset’s own page. As soon as a newer one replaces it, the old link stops working — so a copy of the page that somebody saved months ago cannot keep serving out-of-date paperwork.
Who sees what
A logged-out scan shows the public page. Everybody else depends on one company-wide setting in Settings → QR Codes:
- The app — your team scans straight into the asset, exactly as they do now. This is the setting every account starts on.
- The public page — your team sees the public page too, with an Open in app button on it.
Someone logged in to a different company’s account always sees the public page and never your app.
Every public page carries a small Staff log in button, so a member of your team who scanned an item while signed out is one tap from the real thing.
Keeping an eye on the count
Public asset pages and public QR codes share one allowance on your plan. If the tick-box is greyed out with a small padlock beside it, either your plan does not include the feature or you have used your allowance — the link beside the padlock shows what each plan includes.