Buying it the way your finance office needs

Start Your Free Forever Plan (No Credit Card)

Ask us for the paperwork you need

We raise quotes and invoices in Asset Giant, using the same tools we built for our customers, so there is nothing awkward about any of this:

• A quote or a pro-forma invoice, so your business manager or treasurer can raise the purchase order in the first place.
• Your PO number on the invoice, and the invoice addressed to the school, the trust, the club or the charity rather than to a person.
• A proper VAT invoice, with the tax shown the way your finance system expects it.
• Payment terms rather than a card, if that is how you buy.

Just get in touch and say what your policy needs. It is a short email, not a procurement exercise.

Where this sits against your thresholds

A single-site subscription is a small annual figure. In a typical trust's financial regulations that puts it under the value band where three quotes or a formal tender are required, and it is not in the categories where framework use is mandated. Check your own regulations — they differ — but the usual answer is that this is a purchase-order decision rather than a procurement project. If your policy asks for comparison quotes, our pricing and our comparison pages are public and dated, which makes that paperwork quick.

Prove it before you have to fund it

The budget round is not when you want to be guessing. Free Forever has no card and no trial clock, so you can:

1. Put the real store in it this term — the PE cupboard, the laptop trolley, the club's kit.
2. Run one genuine audit and see what turns up.
3. Take the finished register and the numbers to the meeting, rather than a demo.

By the time the budget exists, the case is a document rather than an argument. And everything you built on the free plan carries straight across when you move up — nothing is wasted and nothing is trapped.

Buying with the year you actually run on

Maintained schools and academies do not share a financial year, and neither of them shares one with a club whose season starts in September and whose AGM is in May. That is your problem rather than ours, but it shapes one piece of advice worth giving: the free plan means the work and the purchase do not have to happen in the same month. Catalogue in the summer holidays when the store is empty and the building is quiet; buy in the round that suits your year.

Your own purchase orders, on your own kit

The same fields work in the other direction. Add PO number, funding source, grant reference or cost centre as your own custom fields on every asset, and filter by them when someone asks what a particular budget line or grant actually bought. Attach the supplier's invoice and the delivery note to the item with Document & File Attachments and the reconciliation stops being an archaeology exercise.

What it costs to look after your kit

We publish our prices. There is a genuinely free plan, one flat price per organisation with your staff included rather than a per-seat meter from the first login, and nothing hidden behind a demo — see Simple, Scalable Plans and Free Forever Plan.

Ready to build the case?

Start free this term, and ask us for a quote whenever you are ready to put it to the meeting.