Who has it, and when is it back

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One scan, one name, one date

Print a QR label for anything that leaves a store — laptops and tablets, cameras and tripods, PA and lighting, cricket bags and hurdles, gazebos and urns, instruments, tents, radios, tools. See QR Code Asset Labels and the Custom Label Designer for labels sized to whatever they are going on.

From then on, borrowing is a scan and a name: Check Items In and Out. Nobody needs a login to borrow something — whoever is running the store does the scan, so you are not creating accounts for two hundred pupils or every member of a club.

The gap between the IT list and everything else

Your network kit is probably already discovered and listed by something. The problem is everything that never touches the network: the camera, the drill, the PA, the vaulting box, the marquee, the trumpet, the sewing machines, the projector on the trolley. It is exactly the band of equipment that guidance still expects you to record — moveable, valuable and easy to walk off with — and it is the band nothing you own covers.

That is what this is. One list for all of it, whether it plugs into your network or not, kept on a phone rather than in a spreadsheet on somebody's desktop.

"It was returned" versus "it was returned on the 14th"

Every scan, move and status change is stamped with a name and a time and stays on the item permanently — see Activity History & Audit Trail. Which means the awkward conversation is short and factual rather than a matter of recollection, and the item that never came back is identifiable on a list rather than noticed a term later.

Set the statuses you actually use — Out on loan, In store, Being repaired, Written off, Retired — with Custom Statuses, so a broken projector is not silently counted as available.

The kit bag, not twenty items

A team kit bag, a first-aid kit, a camping store, a science practical set, a stage lighting rig — build it once as a list and hand out or check back the whole thing in one action. See Lists & Kits, and run it as a scan-off Digital Checklist so the missing tent pole is found in the car park rather than on the Friday night.

Which store, which room, which minibus

Treat every store, cupboard, classroom, pitch, pavilion, hall and vehicle as a location and the whole estate stops being a mystery — see Track Assets by Location. "Is the good camera in the drama store or the media suite?" is a lookup, not a search party.

Ask, rather than filter

The AI Inventory Assistant reads your live list, so "how many laptops are signed out at the moment?" or "what has not been seen in the PE store since last term?" is a question you type in plain English.

Ready to retire the clipboard?

Start on the Free Forever plan today — QR labels, scanning and sign-out included, no card required.