Price a hire the way you charge

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Three bands per item, and the cheapest one wins

Every item can carry three rates — your standard price, your trade price and your contract price — and each band sets its own period: hour, day, week, month, or a single fixed charge. So a nine-tonne excavator can be a day rate on one band and a weekly rate on the next.

Add it to a quote and Asset Giant prices every band the item has across the dates you gave, then charges the one that comes out lowest. On an item at £30 a day and £150 a week, a twelve-day hire is £300 rather than £360 without anyone remembering to check. If the customer is on trade or contract terms, pick that band and it is used regardless. Leave the rates blank on anything you never hire out and it simply never appears as a priced line.

The charge calendar — the setting that ends the arguments

Set once and applied to every hire line afterwards:

• Chargeable days. Tick the days you actually bill. A hire yard usually ticks all seven; a firm hiring to trades ticks Monday to Friday, and a Friday-to-Monday loan becomes one chargeable day instead of three.
• Week length. How many charge days make a week, so a weekly rate converts properly on a five-day week.
• Part periods. Round the remainder up to a whole period, up to the nearest half, or charge strictly in proportion.
• Minimum hire. A floor in days, beneath which nothing is billed less than.
• Grace hours on return. The tolerance you already give in practice, written down — so a machine back at nine in the morning does not silently become another day.

Each item can also carry its own minimum charge and its own security deposit figure. All of it is covered in Hire Pricing and Charges.

It shows the working, and you can overrule it

Open the Details panel on any line and you get it in plain words: the unit, the period, how many periods it calculated and any discount — three days at £120, less ten per cent. The number of periods is a field you can type over, and the line total can be overridden outright.

That matters because a price is a negotiation. Knock a day off, discount one line and not another, agree a flat figure for the week — without abandoning the system and going back to a spreadsheet.

The bands people actually publish

Look at any hire tariff and the shape is the same: a 24-hour rate, a 48-hour rate, a weekend that runs from Friday afternoon to Monday morning at the two-day price, and a week that behaves as a ceiling rather than a multiplier — five days rarely costs five day rates. Towers, props and boards carry a one-week minimum whether they are out for one day or six.

That is exactly what the rate bands, the part-period rule and the minimum hire setting are for. You are not modelling your tariff as a formula; you are entering the tariff you already publish, and letting it apply itself.

Delivery, collection, operators and consumables

Not everything you charge for is a machine. Save rate items once — delivery, collection, an operator's day rate, a call-out, fuel, a disposal charge, damage waiver — and drop them onto any document. They are not assets, they do not count against your plan, and a line you typed by hand can be saved to the catalogue in one click and reused for ever.

Charging is the half that most asset systems do not have

Plenty of tools will tell you where a machine is. Far fewer will tell you what it is worth for the eleven days it was there. Asset Giant holds the rates on the asset itself, alongside the purchase price and the serial number — see Financial & Purchase Records — so the register and the price list are the same list, and a rate rise in March is charged from March everywhere.

Ready to price a hire in seconds?

Set your rates once on the Free Forever plan and quote from them straight away — quotes are unlimited on every plan, including the free one.